Government of Khyber PakhtunkhwaElementary & Secondary EducationDepartment“KHYBER PAKHTUNKHWA TEXTBOOK &LEARNING MATERIALS POLICY AND PLAN OFACTION”Vide notification No.SO(B&T)E&SE/11-5/2017/TBB dated 24-05-2017KHYBER PAKHTUNKHWA TEXTBOOK & LEARNING MATERIALSPOLICY AND PLAN OF ACTIONPage 1 of 9

PreambleAfter the promulgation of the 18th Constitutional Amendment, Education,which was initially on the con-currant list, was completely devolved to theprovinces. This included areas pertaining to Policy and Curriculum, which wereFederal subjects prior to the 18th amendment. The National Textbooks andLearning Materials Policy 2007 was developed through a highly consultativeprocess by the now defunct Federal Ministry of Education in consultation withkey stakeholders from each province and area. The policy presented aparadigm shift in terms of textbook publishing nationwide by includingprivate publishers in the development of textbooks with the Textbook Boardsto be transformed into provincial regulating and facilitating authorities.Khyber Pakhtunkhwa Textbook Board started the implementation of theNTLM policy in 2010 with the development of textbooks according toCurriculum 2006 through provincial publishers. In 2011 DCTE was declared thecompetent authority for development of curriculum and approval oftextbooks. The government of Khyber Pakhtunkhwa initiated the process ofaligning the NTLM policy to the provincial context in June 2016 inconsultation with all provincial stakeholders including Textbook Board, DCTE,private publishers and the E&SED. The focus of the deliberations centeredaround the clauses of the NTLM policy and their adaptation to the provincialcontext, the newly approved Minimum Standards for Quality Educationapproved by the IPEMC in February 2016 as well lessons learnt during theimplementation of the NTLM policy from 2010 – 16. The current draft is arepresents the consensus of all stakeholders and will be in effect for all newtextbooks to be developed in Khyber Pakhtunkhwa.Page 2 of 9

1. OBJECTIVEImprovement in the quality of education at all levels through better qualitytextbooks at affordable prices and other learning materials for promoting aknowledge-based society in Khyber Pakhtunkhwa.Choice and competition are major forces in achieving this objective. Choice onthe part of the buyer promotes acquisition of knowledge, empowerment andparticipation. Competition on the part of the producer leads to a wider varietyof products, improved quality, availability and affordable prices.2. POLICY STATEMENTS2.1A well regulated system of competitive publishing of textbooks andlearning materials shall be continued under the Khyber PakhtunkhwaTextbooks and Learning Materials (KPTLM) Policy in the manner as introducedunder the National Textbooks and Learning Materials (NTLM) Policy in 2007 aspart of an enhanced public-private partnership in the development ofeducation.2.2Khyber Pakhtunkhwa Textbook Board shall be transformed tocompetently perform the functions of facilitating, monitoring andregulating the process of textbooks development, and shall review and helpsupport the process of approval of textbooks for use in schools in KhyberPakhtunkhwa.2.3DCTE is the competent authority to approve textbooks and certify thata particular textbook is compatible with the Curriculum. As part of the reviewand approval process, Textbook Board shall seek a no objection certificatefrom the DCTE for all textbooks whether prepared by publishers or by theTextbook Board2.4In cases where more than one book per subject and grade receivesNOC a Provincial Committee duly represented by the Education Department,Textbook Board, DCTE and education experts and any other members as maybe considered necessary, shall be formed to select textbooks for use in publicschools.2.5The Secretary E&SE Department will be the mediator in case ofcomplaints of publishers regarding handling and decisions in the process ofapproval of manuscripts and in the process of selection of textbooks for use ingovernment schools.Page 3 of 9

2.6As a part of its regulation function a list of approved textbooks shall bepublished and circulated to all private schools by Textbook Board through theE&SE Department. Private schools of Khyber Pakhtunkhwa shall be free tochoose from amongst the books duly approved and certified by DCTE.2.7As a part of its regulation function the Textbook Board shall devise amechanism to determine the prices of approved textbooks of Publishers forsale in the market.2.8. As a part of the facilitation function, the Textbook Board may providetechnical assistance for the capacity building of the private publishingindustry, upon request, to become competitive players in an expandededucation publishing market.2.9 Provincial Government shall increase investments in school libraries assupplementary reading materials, teachers’ guides, teachers training andlearning materials and take steps to promote the culture of reading in schools.2.10 All supplementary reading materials will berecommended by the DCTE for use in government schoolsreviewedand2.11 The Resource Centers established at the Textbook board shall beupdated and operationalized as a central point for publishers and theTextbook Board for resource material and training.2.12 A Resource Center shall be established at DCTE to facilitate thecurriculum development and review process. These centers will ultimatelycontribute towards the enhancement of quality of curriculum, textual andother learning materials produced in Khyber Pakhtunkhwa.2.13 All stakeholders of this Policy will take necessary steps to redress thesituation of piracy. Those convicted under the copyright laws for infringementof intellectual property rights shall be disqualified/debarred and will be dealtas per copyright law.3. PLAN OF ACTION: TEXTBOOK DEVELOPMENT3.1Introducing the policyThe Textbook Board and DCTE shall jointly inform all stakeholders ineducation publishing and the general public about the policy.Page 4 of 9

3.2Development of textbooks upon curriculum revision:3.2.1 DCTE and Textbook Board will jointly develop a schedule for textbookdevelopment for the province.3.2.2 Textbook Board will prepare an advertisement and terms of agreementfor textbook development by private publishers including the criteria forselection of publishers, the profile of authors and the required processes(including pilot testing) to be employed during the textbook development bythe private publishers3.2.3 Textbook Board will advertise accordingly and invite provincial/nationalpublishers to register their interest or intent and specify for which subjectsand grades they intend to develop and submit manuscripts.3.2.4 For subjects and grades, where private publishers submit no letter ofintent, the Textbook Board will re-advertise, and if still no letter of intent isforthcoming, develop textbooks and itself act as a publisher. In case onlyone publisher submits letter of intent for a textbook, the textbook will bedeveloped by the said publisher and after approval an issuance of NOC by theDCTE, the textbook will be considered for use in public and private sectors.3.2.5 Textbook Board and DCTE will establish their respective review panels,to review the manuscripts submitted in the light of the Standards forTextbooks as stated in the Minimum Standards for Quality Education inPakistan3.2.6 Textbook Board may, upon request, arrange for training of authorsengaged by the Private Publishers in understanding the curriculum and theTextbook Standards and how to develop quality textbooks. In such a case thepublishers or interested development partner will bear the cost of the training.The textbook Board may, on need basis, arrange for training of authorsengaged by the KPTB in understanding the curriculum and the TextbookStandards and how to develop quality textbooks. In such a case the KPTB willbear the cost of the training.3.2.7 Textbook Board will make available their resource center to publishersand will arrange for training and hands-on guidance and assistance topublishers in textbook development. Textbook Board will allocate finances forthis purpose in its annual budget and bear the cost of maintaining andPage 5 of 9

updating its resource center and for training, hands on guidance of publishersin textbooks development.3.2.8 Textbook Board, in consultation with DCTE, will arrange training oftextbook reviewers for understanding the curriculum, the Textbook Standards,and the review process. The cost of this training will be borne by the TextbookBoard from its annual budget.3.2.9 Publishers will submit their manuscripts to the Textbook Board forinternal review3.2.10 The concerned Subject Specialist will carry out the desk review inaccordance with the pre developed checklist and either recommend the bookfor review or return to the publisher for further improvements.3.2.11 After clearance by the Subject Specialist the Textbook Board reviewcommittee will review the manuscript and return it to the publisher withcomments and request for modification (if any), and receive the correctedmanuscript again from the publisher for final review.3.2.12 After necessary corrections to the satisfaction of the review committee,the Textbook Board will submit such manuscripts to the DCTE for provincialreview and No Objection Certificate regarding compatibility with theCurriculum and the Textbook Standards. The DCTE will review the manuscriptthrough the provincial textbooks review committee and return the manuscriptto the publisher through the Textbook Board for further revisions if any. TheTextbook Board will thereafter re-submit the manuscript to the DCTE forreview by the select committee and final endorsement through NOC.3.2.13 The Publishers concerned will bear and manage all expenses pertainingto the review process for their respective textbooks.3.2.14 In case more than one manuscript of any given subject is approved bythe DCTE as per the above process, the Provincial Committee, will rank theapproved textbooks, according to the criteria to be specified by theCommittee and select the best textbook for prescribing in the GovernmentSchools.3.2.15 So if more than one textbook receives an NOC then for theGovernment schools the Province has a multiple-choice option. They canchoose from the multiple books that are approved. However the textbookselected by the provincial committee will be the one to be used by allPage 6 of 9

government schools. There may, however, be books from different publishersin the school, e.g. the Mathematics series from publisher X and the SocialStudies series from publisher Y. Overall compatibility is given throughadherence to Curriculum by all publishers.3.2.16 DCTE will plan and arrange dissemination and transfer know-how withregards to the revised curriculum and the new textbooks to all relevantinstitutions and programs of teacher education (pre-service) and teacherprofessional development (in-service).3.3Revision/amendments in existing textbooks3.3.1 In case of revision of existing textbooks, based on feedback, theTextbook Board shall convey the requisite amendments to the publisher. TheDCTE, per its mechanism to be devised, will convey the nature and quantumof the required changes along with cogent reasons to the TBB for onwardscommunication to the publishers. The publishers after making theamendments will submit the revised manuscript to the Textbook Board forapproval. The Textbook Board will submit the revised manuscript to DCTE forreview and approval.3.3.2 If the publisher does not agree to make the amendments the book willbe re-advertised as per details given in the SOPs.4DEVELOPMENT OF SCHOOL READING AND LEARNING MATERIALS(OTHER THAN TEXTBOOKS)4.1In case an NGO, Development Partner, Private publisher or anyother interested party wants to distribute supplementary materials to allor selected government schools4.1.1 The interested party will first submit the supplementary material to theE&SE Department with clear description and purpose of the material includinga rationale for its use and the methodology for its use.4.1.2 The E&SE Department after initial scrutiny will forward the materials toDCTE for review and recommendation for further action4.1.3 The Curriculum and Textbooks Review Wing of the DCTE shall set up acommittee of experts in the relevant field, to review the materialsPage 7 of 9

4.1.4 The review committee shall either approve the materials as appropriatefor use in schools or reject it based on sound reasoning4.1.5 If only minor adjustments are required in the materials the committeewill make the necessary recommendations4.1.6 In such case the organization responsible for the materials shall makethe necessary adjustments and resubmit4.1.7 All recommendations of the review committee shall be forwarded byDCTE to the E&SE department to be further conveyed to the organization4.2In case the Textbook Board develops Supplementary and SupportMaterials (books, Brochures, Posters, Pamphlets, Teachers’ Guides,Workbooks)4.2.1 Textbook Board, will develop the concept and agree upon the materialsto be developed with objective, rationale and justification4.2.2 Textbook Board will share the concept with the DCTE and afteragreement between the two organizations seek the approval of thecontrolling authority i.e. Chief Minister through the E&SE Department4.2.3 After approval the Textbook Board will develop the materials by hiringrelevant authors, editors, designers and illustrators4.2.4 Textbook Board will submit the materials to DCTE for review andapproval5PRINTING, MARKETING, SALE AND DISTRIBUTION5.1For the Government Schools in case of free distribution:5.1.1In order to print the book selected by the Provincial Committee(PC) for use in government schools the Textbook Board shallpurchase, from the publisher whose textbook is selected, a printlicense for a certain number of copies and a certain period of timeor as may be considered appropriate for free distribution in thegovernment schools through the Education Department processes.5.1.2The Textbook Board may allocate the printing / procurement of theselected textbook in the manner as may be considered appropriate.Page 8 of 9

5.2For the Private schoolsi.Private schools decide and choose from the approved and certifiedtextbooks by the Textbook Board according to quality and price, andpurchase textbooks directly from the publisher, i.e. paper, printing andbinding are part of the publishers business.ii.The publisher may either print the approved textbooks as per thetextbook board’s specification or of higher specification to be morecompetitive in the market. In both cases price shall be determined bythe Textbook Board keeping in view the specifications.iii.The Textbook Board will monitor the quality and quantity of textbooksto be sold by the publisher in the market. For this purpose, theTextbooks Board will develop and implement a mechanism. Prices ofpublishers’ textbooks to be sold in the market shall be determined bythe Textbook Board.5.3For Supplementary Reading/Learning Material Learning Materialother than Textbooksi.6For school reading and learning materials (other than textbooks)printing, pricing, marketing and sale will be under the directresponsibility of the publisher.EXAMINATIONSSince the examinations will be curriculum based, therefore the ExaminationBoards may recommend multiple textbooks duly approved by the Curriculumand Textbooks Wing of DCTE under this Policy.7FURTHER DEVELOPMENT OF EDUCATION PUBLISHINGSupport activities and capacity building shall continue till adequatecompetitive functioning of the industry is reached.Page 9 of 9

The National Textbooks and Learning Materials Policy 2007 was developed through a highly consultative process by the now defunct Federal Ministry of Education in consultation with key stakeholders from each province and area. The policy presented a paradigm shift in terms of textbook publishing nationwide by including