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ZOOM Guides by UCSF’s School of Medicine, Technology Enhanced EducationFaculty Guide for Pre-Recording a Lecture Using ZoomUse this guide to: Record lectures or other content using ZoomShare the final recording files you createGather your content1. Review the TEE Zoom Guide for Presenting Yourself on Video2. Gather your slides and any other content you want to present (e.g., apps, videos, music, images, etc.)Launch your Zoom app1. Login to UCSF MyAccessNote: For best performance, do not use UCSF’s VPN when using Zoom2. In the list of favorite MyAccess apps, click Zoom to access the Zoom siteNote: Do this if Zoom is not already in your list of favorite MyAccess apps:a. At the top, click the blue Manage Favorites buttonb. At the bottom, click the star next to Zoomc. At the top, click the blue Save Favorites button3. On the Zoom site in the upper right, click the blue LOGIN button4. If needed, follow the instructions in the TEE Zoom Guide for Updating the Zoom App5. On the Zoom site in the upper right, put your cursor over the HOST A MEETING menu, then click eitherWith Video Off or With Video On to launch your Zoom app and host a meetingSelect optimal recording settings1. In your Zoom app in the upper left, click thethat appears, click thegreen shield, then in the Meeting Information windowSettings icon to access the Zoom app Settingspg. 1. Revised 3/19/21. Created by UCSF School of Medicine, TEE, in collaboration with ETS. Contact [email protected]
2. Click the items in the left menu to change the Zoom app Settings to optimize recording quality3. Here are some Video settings you might want to enable (click the check boxes to enable the settings):a. HD (this is a Camera setting): If you are planning to share your camera video full-screen with noother content, you might want to enable this. Enabling HD (High Definition) will improve thequality of your camera video slightly, but will also make the recording file larger.4. Here are some Recording settings you might want to enable:a. Record video during screen sharing: If you plan to share your screen and your camera videosimultaneously, you must enable this. If you don’t enable this, your camera video will not show upin the final recording.Note: The video will be more engaging if you include the shared screen and your camera video.b. Place video next to the shared screen in the recording: If you enable this, in the final recording,your camera video will appear in the upper-right corner, next to whatever you share on yourscreen. If you share full-screen slides, for example, this means your camera video will not coverany part of your slides.Note: To make your video more engaging, make your thumbnail camera video as large as you canto increase the size of your final camera video in the final recording.c. Optimize for 3rd party video editor: Only enable this if your final recording will be edited using avideo editing appSet up your content for recording1. In your Zoom app in the lower left, click thebutton to share your mic audiobutton (if applicable), then click thepg. 2. Revised 3/19/21. Created by UCSF School of Medicine, TEE, in collaboration with ETS. Contact [email protected]
2. In the lower left, click thebutton to share your camera videoNote: If needed, click the upward-pointing arrow to the right of the Unmute/Mute and Start/Stop Videobuttons to change your settings3. In the lower middle, click thebutton, then select the screen or app you want to shareNote: In most cases, it’s best to share your entire screen, not a specific app. If you share a specific app,you will need to stop sharing each time you need to select another app to share.4. If you plan to share a video or music, in the lower left of the Share Screen menu, click the Share soundand Optimize for video clip checkboxes5. In the lower right, click thebutton to start your Share Screen6. Finish setting up your screen for the recordinga. If needed, maximize the apps, documents, and windows you want to shareb. Close or minimize all unnecessary apps, documents, and windowsc. If you share your camera video and don’t share a screen, your camera video will be fullscreen inthe final recordingd. If you share your camera video and share a screen, in the Zoom app Recording settings, makesure you enable Record video during screen sharing, then decide whether or not you want toenable Place video next to the shared screen in the recording (see the Select optimal recordingsettings section of this guide for details)Note: Consider creating a test recording so you can adjust your Zoom app Recording settings ifneededRecord your content1. After you’ve set up your content for recording, put your cursor near the top middle of your screen toreveal the Zoom toolbar that automatically hides when you share a screenNote: Notice the buttons available in the toolbar, especially the Annotate button (in case you want toannotate your shared content)pg. 3. Revised 3/19/21. Created by UCSF School of Medicine, TEE, in collaboration with ETS. Contact [email protected]
2. When you are ready to start recording, on the toolbar, click the More button to reveal the More menu,then click Record on this Computer3. To stop or pause your recording, reveal the More menu again, then click Pause Recording or StopRecording as needed4.5.6.7.Note: Each time you start and stop a recording, you will end up with a new recording file. If you don’twant to start a new recording file, pause and resume your current recording as many times as needed.When you are finished recording, reveal the More menu, then click End, then select End Meeting for AllA Converting meeting recording window will pop up—wait for the conversion to completeNote: The longer the recording, the longer the conversion will takeOnce the conversion is complete, you might see a pop-up window that asks were to save your recordingChoose where to save your recording (remember where you saved it), then click the Save buttonShare your recording files1. Find the recording files on your computera. Open your Documents folder, then find the Zoom folder (or do a system search for it)2. In the Zoom folder, you will see one folder for each meeting you recordeda. The title of each meeting folder will follow this pattern:Meeting date Meeting time Title of meeting Meeting ID (e.g., 2021-07-07 12.02.03 TEE TESTRECORDING MEETING 98234323428)3. Open the meeting folder that contains the files you want to share4. You will see several files in the meeting folder:a. Video recordings end with .MP4b. Audio recordings end with .M4Ac. Chat logs end with .TXT5. If needed, re-name the files you want to share (but don’t change the .MP4 or .M4A or .TXT fileextensions)6. Here are some ways to share your files:a. Upload them to a shared Box or Office 365 folderpg. 4. Revised 3/19/21. Created by UCSF School of Medicine, TEE, in collaboration with ETS. Contact [email protected]
b. Email them as attachments if the files are small enough (currently 25MB)7. Let people know where to find your shared filesGet More Information and Support To learn more about Zoom, check out Zoom’s Help Center, IT’s Zoom site, ETS’s Zoom site, and the TEEZoom Guidespg. 5. Revised 3/19/21. Created by UCSF School of Medicine, TEE, in collaboration with ETS. Contact [email protected]
enable Place video next to the shared screen in the recording (see the Select optimal recording settings section of this guide for details) Note: Consider creating a test recording so you can adjust your Zoom app Recording settings if needed Record your content 1. After you've set up your content for recording, put your cursor near the top .
