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Extraordinary People. Exceptional Performance.Employee HandbookDecember 20201
ABOUT THIS HANDBOOK / DISCLAIMER . 16SECTION 1 ‐ GOVERNING PRINCIPLES OF EMPLOYMENT . 171‐1. Introduction . 171‐2. Equal Employment Opportunity . 171‐3. Nondiscrimination & Anti‐Harassment . 181‐4. Sexual Harassment . 181‐5. Drug‐Free and Alcohol‐Free Workplace . 201‐6. Workplace Violence . 211‐7. Federal Contractors: Pay Transparency . 22SECTION 2 – OPERATIONAL POLICIES . 222‐1. At‐Will Employment. 222‐2. Employee Classifications . 232‐3. Your Employment Records . 232‐4. Working Hours and Schedule . 232‐5. Timekeeping & Overtime Procedures . 242‐6. Travel Time for Non‐Exempt Employees . 242‐7. Safe Harbor Policy for Exempt Employees . 252‐8. Your Paycheck . 262‐9. Direct Deposit . 262‐10. Salary Advances . 272‐11. Job Postings . 27SECTION 3 ‐ BENEFITS . 273‐1. Benefits Overview . 273‐2. Paid Time Off . 283‐3. Paid Sick Leave for Covered Federal Contractors and Subcontractors. 293‐4. Lactation Breaks . 312
3‐5. Workers' Compensation . 313‐6. Jury Duty . 313‐7. Bereavement Leave . 323‐8. Voting Leave . 323‐9. Insurance Programs . 323‐10. Long‐Term Disability Benefits . 333‐11. Short‐Term Disability Benefits . 333‐12. Employee Assistance Program . 333‐13. Transportation Reimbursement Program . 333‐14. Retirement Plan . 33SECTION 4 ‐ LEAVES OF ABSENCE . 344‐1. Personal Leave . 344‐2. Military Leave . 344‐3. Family and Medical Leave . 35SECTION 5 ‐ GENERAL STANDARDS OF CONDUCT . 415‐1. Workplace Conduct. 415‐2. Punctuality and Attendance . 425‐3. Information Technology & Information Services . 425‐4. Use of Social Media . 435‐5. Smoking . 445‐6. Solicitation and Distribution . 445‐7. Bulletin Boards . 445‐8. Confidential Company Information. 445‐9. Conflict of Interest and Business Ethics . 455‐10. Use of Facilities, Equipment and Property, Including Intellectual Property . 455‐11. Health and Safety . 465‐12. Hiring Relatives/Employee Relationships . 463
5‐13. Employee Dress and Personal Appearance . 475‐14. Publicity/Statements to the Media. 475‐15. Operation of Vehicles . 475‐16. Business Expense Reimbursement. 485‐17. A Few Closing Words . 48SECTION 6 ‐ ARIZONA ADDENDUM . 506‐1. Earned Paid Sick Time . 50SECTION 7 ‐ CALIFORNIA ADDENDUM . 537‐1. Discrimination, Harassment and Retaliation Prevention . 537‐2 Lactation Accommodation . 557‐3. San Francisco Family Friendly Workplace Policy . 567‐4. Working Hours and Schedule . 567‐5. Overtime . 597‐6. Travel Time for Non‐Exempt Employees . 597‐7. Paid Time Off . 597‐8. California Sick Leave Policies . 607‐9. Los Angeles Paid Sick Leave (For Non‐Exempt Employees Also Covered Under The California Healthy Workplaces,Healthy Families Act) . 627‐10. Oakland Paid Sick Leave (For Employees Also Covered Under The California Healthy Workplaces, Healthy FamiliesAct . 637‐11. San Francisco Paid Sick Leave (For Employees Also Covered Under The California Healthy Workplaces, HealthyFamilies Act . 657‐12. Witness Leave . 677‐13. Voting Leave . 677‐14. Statutory Short‐Term Disability Benefits . 687‐15. Paid Family Leave Benefits . 687‐16. San Francisco Paid Parental Leave Benefits . 687‐17. Bay Area Commuter Benefits . 704
7‐18. Time Off for Military Spouses. 707‐19. Bone Marrow Donation Leave . 717‐20. Organ Donation Leave . 717‐21. Family and Medical Leave . 727‐22. Victims of Domestic Violence, Sexual Assault or Stalking . 797‐23. Time Off for Crime Victims. 797‐24. Literacy Assistance . 807‐25. Pregnancy Disability Leave . 807‐26. Rehabilitation Leave . 827‐27. Time Off For School Related Activities. 827‐28. Time Off For Volunteer Firefighters, Reserve Peace Officers & Emergency Rescue Personnel . 837‐29. Business Expense Reimbursement. 837‐30. California Consumer Privacy Act (“CCPA”) – Employee Notice . 837‐31. Acknowledgement and Receipt of Discrimination, Harassment and Retaliation Prevention Policy. 85SECTION 8 ‐ COLORADO ADDENDUM . 898‐1. Pregnancy Accommodations . 898‐2. Overtime . 898‐3. Paid Time Off . 898‐4. Colorado Paid Sick Leave . 908‐5. Colorado Family Care Leave (Addendum to FMLA Policy) . 93SECTION 9 ‐ CONNECTICUT ADDENDUM . 959‐1. Sexual Harassment (Addendum to Sexual Harassment Policy) . 959‐2. Pregnancy Accommodations . 95SECTION 10 ‐ DELAWARE ADDENDUM . 9710‐1. Pregnancy Accommodations . 97SECTION 11 ‐ DISTRICT OF COLUMBIA ADDENDUM . 985
11‐1. Accommodations For Pregnancy, Childbirth and Breastfeeding . 9811‐2. Sick and Safe Leave. 9811‐3. Sick and Safe Leave. 10011‐4. Family and Medical Leave . 10011‐5. Parental Leave . 10811.6. D.C. Paid Leave Benefits . 108SECTION 12 ‐ FLORIDA ADDENDUM . 11112‐1. Domestic Violence Leave . 111SECTION 13 ‐ HAWAII ADDENDUM . 11213‐1. Pregnancy Accommodations . 11213‐2. Statutory Short‐Term Disability Benefits . 11213‐3. Leave for Children's Educational Needs . 112SECTION 14 ‐ ILLINOIS ADDENDUM . 11414‐1. Pregnancy Accommodations . 11414‐2. Chicago/Cook County Earned Sick Leave . 11514‐3. Discrimination and Sexual Harassment Notice (Addendum to Sexual Harassment Policy) . 11714‐4. Sick Days . 11714‐5. Child Bereavement Leave . 11814‐6. Voluntary Emergency Workers Leave . 11914‐7. Family Military Leave Act . 11914‐8. Leave for Victims of Domestic/ Sexual/Gender Violence . 11914‐9. School Visitation Leave . 12114‐10. Business Expense Reimbursement . 121SECTION 15 ‐ INDIANA ADDENDUM . 12315‐1. Family Military Leave . 123SECTION 16 ‐ IOWA ADDENDUM . 1246
16‐1. Pregnancy Leave . 124SECTION 17 ‐ KENTUCKY ADDENDUM . 12517‐1. Pregnancy Accommodation . 12517‐2. Adoption Leave . 125SECTION 18 ‐ LOUISIANA ADDENDUM . 12618‐1. School and Day Care Conference and Activities Leave . 126SECTION 19 ‐ MAINE ADDENDUM. 12719‐1. Sexual Harassment (Addendum to Sexual Harassment Policy) . 12719‐2. Family Military Leave . 12719‐3. Family and Medical Leave . 12719‐4. Sexual Harassment Policy . 134SECTION 20 ‐ MARYLAND ADDENDUM . 13620‐1. Pregnancy Accommodations . 13620‐2. Baltimore Lactation Accommodations . 13620‐3. Earned Sick and Safe Leave . 137SECTION 21 ‐ MASSACHUSETTS ADDENDUM . 14021‐1. Pregnancy Accommodations . 14021‐2. Sexual Harassment. 14121‐3. Earned Sick Time . 14221‐4. Jury Duty Leave . 14521‐5. Domestic Abuse Leave . 14621‐6. Parental Leave . 14721‐7. Small Necessities Leave . 14821‐8. Receipt of Sexual Harassment Policy . 148SECTION 22 ‐ MICHIGAN ADDENDUM . 1497
22‐1. Social Security Number Privacy Act . 15022‐2. Paid Medical Leave . 15022‐3 Preservation of Ability to Assert Claim Under Michigan’s Persons with Disabilities Civil Rights Act . 152SECTION 23 ‐ MINNESOTA ADDENDUM. 15323‐1. Pregnancy Accommodations . 15323‐2. Right to Review Personnel Records . 15323‐3. Wage Disclosure Protections . 15423‐4. Wage Disclosure Protections . 15423‐5. Family Military Leave . 15522‐6. Family and Medical Leave . 15523‐7. Domestic Abuse or Harassment Leave . 16223‐8. School Conference and Activities Leave . 162SECTION 24 ‐ MONTANA ADDENDUM . 16324‐1. Paid Time Off . 163SECTION 25 ‐ NEBRASKA ADDENDUM . 16425‐1. Pregnancy Accommodations . 16425‐2. Family Military Leave . 164SECTION 26 ‐ NEVADA ADDENDUM . 16626‐1. Pregnancy Accommodations . 16626‐2. Leave and Accommodation for Victims of Domestic Violence . 166SECTION 27 – NEW HAMPSHIRE ADDENDUM . 16927‐1. Maternity Leave . 169SECTION 28 ‐ NEW JERSEY ADDENDUM . 17028‐1. Pregnancy Accommodations . 17028‐2. Earned Sick and Safe Leave . 1708
28‐3. Statutory Short‐Term Disability Benefits . 17328‐4. New Jersey Family Leave Insurance Benefits .
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