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Greater TorontoInformation Systems BranchChanges to the PMBOK Guide,5th Edition, andWhat You Should KnowToronto, OntarioJanuary 17, 2013Project ManagementTraining & ConsultingPresented by: Alexander Stanisic
Agenda Presentation of changes introduced in thePMBOK 5th edition How the differences between the PMBOK 4thand 5th editions will affect project managementpractitioners How the differences between the PMBOK 4thand 5th editions will affect those studying for thePMP and CAPM exams Q&AChanges to the PMBOK Guide, 5th Edition, and What You Should KnowAlexander Stanisic
History 1969 PMI founded 1983 PMI Ethic, Standards and Accreditation Report (Standards section - PMBOK)1987 Revised PMBOK1996 PMBOK Guide First Edition1998 PMI officially accredited by ANSIas a Standards developer2000 PMBOK Guide Second Edition2004, Dec 31 PMBOK Guide Third Edition2008, Dec 31 PMBOK Guide Fourth Edition2012, Dec. 31 PMBOK Guide Fifth EditionNote: PMI Standards are updated at least every five years in accordance with ANSI GuidelinesChanges to the PMBOK Guide, 5th Edition, and What You Should KnowAlexander Stanisic
The PMI StandardsNew standards for multi-project environments: The Standard for Program Management - Third Edition The Standard for Portfolio Management - Third Edition Organizational Project Management Maturity Model(OPM3) - Third Edition will be published in Q4 2013Changes to the PMBOK Guide, 5th Edition, and What You Should KnowAlexander Stanisic
The PMI Standards Practice standards – no current changes PMBOK Guide Extensions (Construction andGovernment) – no current changes Software Extension to the PMBOK Guide- The intent is to build a bridge between the PMBOK and Agile- The purpose is to discuss differences in predictive vs. adaptiveapproaches and the pros and cons of each- PMI anticipates gradual alignment of this new Software Extensionwith the PMI-ACP Exam over time- The public exposure draft of the Software Extension is available,and publication is scheduled for September 30, 2013Changes to the PMBOK Guide, 5th Edition, and What You Should KnowAlexander Stanisic
PMI StatisticsAs of November 30, 2012:- 500,082 Project Management Professionals (PMP)- 19,849 Certified Associates in Project Management (CAPM)- 823 Program Management Professionals (PgMP)- Close to 400,000 members of PMI worldwide- PMI will officially publish 10 translations of the PMBOK Guide - Fifth Edition, which are scheduled for release in Q42013: Arabic, Chinese (Simplified), German, French, Italian,Japanese, Portuguese (Brazilian), Russian, Spanish, KoreanChanges to the PMBOK Guide, 5th Edition, and What You Should KnowAlexander Stanisic
Between the PMBOK 4th and 5th Editions- PMBOK 4th Edition: 345 pages Appendices- PMBOK 5th Edition: 461 pages Appendices- The content from the PMBOK 4 - Section 3 hasbeen moved to the new Annex A called “TheStandard for Project Management of a Project”(ANSI/PMI standard 99-001-2013)- The PMBOK 5th is now completely alignedwith the brand new ISO 21500 global projectmanagement standardChanges to the PMBOK Guide, 5th Edition, and What You Should KnowAlexander Stanisic
PMBOK Guide Editions Changes1st2nd3rd4th5th3739444247Changes to the PMBOK Guide, 5th Edition, and What You Should KnowAlexander Stanisic
PMBOK Guide 5th Edition Changes Can be grouped into three general categories: Harmonization Additions ReorganizationChanges to the PMBOK Guide, 5th Edition, and What You Should KnowAlexander Stanisic
PMBOK Guide 5th Edition Changes Harmonization DIKW model used to reshape the definitions: Work Performance Data – The raw observations andmeasurements (from Direct & Manage Project Work)Work Performance Information – The performance datacollected from controlling processes, analyzed andintegrated (i.e. status information and forecasts)Work Performance Reports – The physical or electronicrepresentation of work performance information(available to some processes to create items likeChange requests, Project plan or other updates)Changes to the PMBOK Guide, 5th Edition, and What You Should KnowAlexander Stanisic
PMBOK Guide 5th Edition Major Changes More realistic and slightly easier to read Predictive mindset is still dominant New knowledge area: Stakeholder Management Management plans for all knowledge areas New concepts: Business Value, PrematurelyTerminated Projects, Risk Appetite, Risk Thresholdand Risk Attitude Changed concepts: PM, Stakeholder, Sponsor Significantly expanded and improved glossaryChanges to the PMBOK Guide, 5th Edition, and What You Should KnowAlexander Stanisic
Project Management Processes ChangesKnowledge areaDiscontinued processesChanged (name) processesNew processes Direct and Manage Project WorkDirect and Manage Project ExecutionIntegration Validate ScopeVerify ScopeScopeTimeCost Plan Scope Management Plan Schedule Management Plan Cost Management Plan QualityPlan Quality ManagementQuality Control QualityPerform Quality Control Plan Human Resource ManagementDevelop Human Resource PlanHuman ResourceCommunications Plan Communications Management Identify StakeholdersPlan Communications Distribute Information Manage Communications Manage Stakeholder Expectations Report Performance Control CommunicationsRisk Control RisksMonitor and Control RisksProcurement Plan Procurement ManagementPlan Procurements Control ProcurementsAdminister ProcurementsStakeholder ManagementChanges to the PMBOK Guide, 5th Edition, and What You Should Know Identify Stakeholders Plan Stakeholder Management Manage Stakeholder Expectations Control Stakeholder EngagementAlexander Stanisic
Chapter 1 - Introduction Changes Subprograms and Subportfolios Higher Level Programs - Programs (Portfolios) Lower Level Programs - Subprograms (Subportfolios) Project Management Office Supportive PMOs (consultative) Controlling PMOs (supportive compliance) Directive PMOs (directly managing) Strategy and Governance Project Manager has to know the organizational governanceand strategy to be successful and understand if theorganization is mature enough to provide themChanges to the PMBOK Guide, 5th Edition, and What You Should KnowAlexander Stanisic
Chapter 1 - Introduction Changes Business Value Introducing and explaining the Business Value concept Project Manager PMBOK 4: “ the person assigned by the performingorganization to achieve project objectives” PMBOK 5: “ assigned to lead the team that is responsiblefor achieving the project objectives” Enterprise Environmental Factors Moved to the Chapter 2Changes to the PMBOK Guide, 5th Edition, and What You Should KnowAlexander Stanisic
Chapter 2 - Stakeholder, Success, Teamand Phase Changes Stakeholder PMBOK 4: “ persons or organizations, who are actively involved ina project or whose interests may be positively or negatively affected bythe performance or completion of a project” PMBOK 5: the same as above plus “ if you perceive yourselfaffected by a decision, activity or the outcome of a project” Stakeholder types Added: Business partners, project team, PMOs Removed: Portfolio and program managers Sponsor Defined as “ accountable for enabling project success” Project Governance More detailed Project Governance Framework includedChanges to the PMBOK Guide, 5th Edition, and What You Should KnowAlexander Stanisic
Chapter 2 - Stakeholder, Success, Teamand Phase Changes Project Success Defined as the completion of a project within the scope, time,cost, quality, resource and risk boundaries agreed on betweenproject and senior managements No customer satisfaction - yet Project Team Now responsible for achieving the project objectives Dedicated and part-timeChanges to the PMBOK Guide, 5th Edition, and What You Should KnowAlexander Stanisic
Chapter 3 - Project Management ProcessesChanges Complete removal of all the ITTO (inputs, tools &techniques, outputs) diagrams Part of the Annex “Standard of Project Management of a Project” Monitoring and Controlling Process Group Described as “background” process group for all otherprocesses New “agile” term: Incremental deliverables Initiating Process Group Business case Project vision Closing Process Group Projects can be terminated prematurelyChanges to the PMBOK Guide, 5th Edition, and What You Should KnowAlexander Stanisic
Chapter 4 – Project Integration ManagementChanges Develop Project Charter Contracts replaced with Agreements as the input (LoA, LoI,SLA, e-mail, verbal agreements, etc.) Facilitation techniques Summarizing tools and techniques likebrainstorming, conflict resolution, problemsolving and meeting management Every process diagrams now include the processeswhich consume outputs from that processChanges to the PMBOK Guide, 5th Edition, and What You Should KnowAlexander Stanisic
Chapter 5 - Scope Management Changes Plan Scope Management Collect Requirements Business requirementsStakeholder requirementsSolution requirements (functional and non-functional)Transition requirementsProject requirementsQuality requirements Define scope New iterative approach to allow progressive elaboration Validate instead of verify scopeChanges to the PMBOK Guide, 5th Edition, and What You Should KnowAlexander Stanisic
Chapter 6 - Time Management Changes Plan Schedule Management Sequence Activities PMBOK 4: “ mandatory, discretionary and externaldependencies” PMBOK 5: “ mandatory, discretionary, external and internaldependencies” (a team planning to test a machine which has tobe internally assembled first) Triangular Distribution: tE (tO tM tP) / 3 Reserve Analysis (Contingency, Management) well explainedChanges to the PMBOK Guide, 5th Edition, and What You Should KnowAlexander Stanisic
Chapter 7 - Cost Management Changes Plan Cost Management Estimate Costs Rough order of magnitude example changed from /- 50%to -25% to 75% Definite Estimate changed from /- 10% to -5% to 10% Determine Budgets Management reserve now included in the cost baseline Control Costs Earned Value Management – new summary tableChanges to the PMBOK Guide, 5th Edition, and What You Should KnowAlexander Stanisic
Chapter 8 - Quality Management Changes Overview A new table maps the Initiating, Planning, Executing, Monitoring &Controlling, Closing Process groups to Deming’s PDCA (Plan, Do,Check, Act), and other models developed by others and used in QualityAssurance and Quality Control Plan Quality Management Cause-and-effect diagrams, flowcharts, checksheets, Pareto diagrams,histograms, control charts and scatter diagrams are now summarizedas the new term “7 basic quality tools” Perform Quality Assurance Affinity diagrams, process decision program charts, interrelationshipdigraphs, tree diagrams, prioritization matrices, activity networkdiagrams and matrix diagrams are summarized as “7 QualityManagement and Control Tools”Changes to the PMBOK Guide, 5th Edition, and What You Should KnowAlexander Stanisic
Chapter 9 - Human Resource ManagementChanges Plan Human Resource Management Known in PMBOK 4 as “Develop Human Resource Plan” New tool: Multi-criteria decision analysisIncluding team member selection criteria based on: Availability Cost Experience Ability Knowledge Skills Attitude Internal factorsChanges to the PMBOK Guide, 5th Edition, and What You Should KnowAlexander Stanisic
Chapter 10 - Communications ManagementChanges Communication loop Transmitting a message from the sender to the receiver acknowledgement of the message by the receiver getting afeedback More detailed processes “Manage Communications” and “Control Communications”renamed from “Distribute Information” & “Report Performance” Manage Stakeholder Expectations Moved to the new knowledge area together with the “IdentifyStakeholders” processChanges to the PMBOK Guide, 5th Edition, and What You Should KnowAlexander Stanisic
Chapter 11 – Risk Management Changes Risk Appetite, Risk Threshold, Risk Attitude Risk Appetite is the degree of uncertainty an entity is willing totake on, in anticipation of a reward. Risk Threshold is a measure of the level of uncertainty or thelevel of impact at which a stakeholder may have a specificinterest. Below that risk threshold, the organization will acceptthe risk. Above that risk threshold, the organization will nottolerate it. Risk Attitude is a chosen response to risk influence byperception. Process update “Control Risks” renamed from “Monitor and Control Risks”Changes to the PMBOK Guide, 5th Edition, and What You Should KnowAlexander Stanisic
Chapter 12 – Procurement ManagementChanges Processes update “Plan Procurement Management” renamed from “PlanProcurements” “Control Procurements” renamed from “AdministerProcurements”Changes to the PMBOK Guide, 5th Edition, and What You Should KnowAlexander Stanisic
Chapter 13 – Stakeholder Management Identify Stakeholder – no changes Plan Stakeholder Management Stakeholders Engagement Assessment Matrix to analyze current anddesired levels of engagement presented as the following categories: Unaware Resistant Neutral Supportive Leading Manage Stakeholder Engagement – no changes Control Stakeholder Engagement For monitoring overall stakeholder relationshipswith strategies and plans for engaging themChanges to the PMBOK Guide, 5th Edition, and What You Should KnowAlexander Stanisic
Major Glossary Terms Changes Project Management Plan The definition not require to be formal or approved anymore Project Life Cycle / Project Phase The definitions do not require to be sequential anymore Baseline Defined as an approved project plan AND as an approvedversion of a work product Removed Critical Activity, Slack, SubphaseChanges to the PMBOK Guide, 5th Edition, and What You Should KnowAlexander Stanisic
How the differences between thePMBOK 4th and 5th editions willaffect those studying for thePMP and CAPM exams?
Credential Examinations ChangesCredentialExam UpdatedIf you take your ExamIf you take your ExamON or AFTER thisBEFORE this datedatePMP 31 July 2013Use PMBOK Guide 4th EditionUse PMBOK Guide 5th EditionCAPM 31 July 2013Use PMBOK Guide 4th EditionUse PMBOK Guide 5th EditionPMI-SP 31 August 2013Use PMBOK Guide 4th EditionUse PMBOK Guide 5th EditionPMI-RMP 31 August 2013Use PMBOK Guide 4th EditionUse PMBOK Guide 5th EditionPgMP 31 July 2013Use PMBOK Guide 4th EditionUse PMBOK Guide 5th Edition Only a small percentage of examination items/questions require updates that directly addressactual changes in the standardsAs a regular part of the examination update process, PMI would add new questions that replaceolder questions on a periodic scheduleThe most recent significant change was on 31/08/2011 for about 30% of the PMP exam questionsChanges to the PMBOK Guide, 5th Edition, and What You Should KnowAlexander Stanisic
Q &AThank [email protected] to the PMBOK Guide, 5th Edition, and What You Should KnowAlexander Stanisic
Changes to the PMBOK Guide, 5th Edition, and What You Should Know Alexander Stanisic PMI Statistics As of November 30, 2012: -500,082 Project Management Professionals (PMP) -19,849 Certified Associates in Project Management (CAPM) -823 Program Management Professionals (PgMP) -Close to 400,000 members of PMI worldwide -PMI will officially publish 10 translations of the PMBOK
