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2006 Joint Meeting Seeks to Broaden PerspectivesVisit the nation’s capital for the first-ever Joint Annual Meeting of the National Association ofGovernment Archives and Records Administrators, the Council of State Archivists, and theSociety of American Archivists July 31–August 6, 2006, at the Washington Hilton.As part of efforts to strengthen the archival and records profession, the National Associationof Government Archives and Records Administrators (NAGARA), the Council of State Archivists(CoSA), and the Society of American Archivists (SAA), are pleased to announce plans for a jointmeeting of the three organizations. The conference will serve as the annual meeting for each of thethree organizations, giving members (and others) the opportunity to gather at a single meeting tostrengthen their collaborative efforts. The joint meeting concept was ratified by the governingboards and councils of all three organizations, and is part of the ongoing collaboration byNAGARA, CoSA, and SAA to advance the causes of the archival profession.Archivists and records managers will gather in Washington, D.C., for a wide array of informative education sessions, preconference workshops, tours of local repositories, special events,exhibits, and networking opportunities. An important goal of the meeting is to broaden perspectives and to focus on the commonalities between archivists and records managers working indifferent spheres to preserve and make available the rich documentary heritage of the nation.For more on this conference, visit the Web sites for the NAGARA www.nagara.org ,CoSA www.statearchivists.org , and SAA www.archivists.org .—submitted by Jennifer Davis McDaid, Research and Information ServicesProject to Microfilm Records of the Old Dominion LandCompany Held at the Newport News Public LibraryIn November 2005, the Library of Virginiaentered into a partnership with the NewportNews Public Library to microfilm parts of theOld Dominion Land Company Records.These records document the efforts ofbusinessman and railroad baron Collis P.Huntington to establish a railroad terminus atthe small town of Newport News to link to thecoal mines of West Virginia. The OldDominion Land Company was chartered in1880 to secure railroad right-of-ways on thePeninsula and to consolidate the land purchasesmade by Huntington and his agents since 1870.Having fulfilled its initial purpose, the companycontributed greatly to improving the welfare ofthe area’s residents, donating land for or assistingin the building of churches, hospitals, schools,parks, libraries, piers, residential subdivisions,and government buildings.The company was also involved in othernotable ventures. It built the Hotel Warwick in1882. In 1886, the shipyard that became theNewport News Shipbuilding and Dry DockCompany was built on land owned by thecompany. In the late 1880s, the company wasresponsible for the creation of the NewportNews Light and Water Company. Perhaps oneof the company’s most lasting impacts was itsinvolvement in the incorporation of NewportNews as an independent city in 1896. By the1930s, the company began liquidating itsassets, completing the process in 1948.The son of the company’s last president,John Marshall Dozier, donated the company’srecords to the Newport News Public Libraryin 1978.In 2005, the National Endowment forthe Humanities awarded the Newport NewsPublic Library a grant to pay a conservator toassess the collection and make recommendations to better preserve it. The Library ofVirginia contacted Greg Grunnow, the librarian for the Virginiana Room at the NewportNews Public Library, to offer its microfilmingservices in exchange for reading room copies.This partnership will ensure the preservationof this valuable collection on microfilm andallow for greater dissemination of the collection to researchers.The project will microfilm the followingrecords of the Old Dominion LandCompany: minute books, financial reports,deeds, port of embarkation records, recordsof the Virginia State School for the ColoredDeaf and Blind Children, minute book of theNewport News Light and Water Company,Hotel Warwick records, and the 1929Summary of Industrial Information aboutNewport News and the Virginia Peninsula forthe Airplane Industry.—submitted by Jay Gaidmore,Archival and Records Management ServicesWarner Governor Warner’s administration has delivered more than 900 cubic feetof paper records and approximately 1.5 gigabytes of electronic content created by hisoffice and those of his cabinet secretaries to thearchives at the Library of Virginia. These recordswill continue to build upon and complementa long documentary history of the commonwealth, its government, and its people.The archived Web sites from the Warneradministration are available for public use onthe Library’s Web site at www.lva.lib.va.us/whatwehave/webarchive . The paper recordsand other electronic content will remainclosed until processing by Library archivesstaff members is complete.For more information on the Webarchiving project, please contact KathyJordan, the Library’s electronic resourcesmanager, at [email protected] .A primary supporter ofVirginia in Maps: Four Hundred Years ofSettlement, Growth, and Development, published by the Library in 2000, Voorhees alsoinitiated the idea for the Civil War MapsDigital Image Project, a collaborative effortby the Library of Congress, the Library ofVirginia, and the Virginia Historical Society.“The staff and Board of the Library ofVirginia are saddened by the passing of AlanVoorhees. His friendship and support of theLibrary allowed the Library to publish amonumental atlas of Virginia maps and togreatly expand our collection of historicmaps,” said Librarian of Virginia Nolan T.Yelich.Miller & Rhoads McIntire, executive director of the Library of Virginia Foundation.“We hope that families and friends will cometogether to share memories of Richmond inbygone days, and that they will return tovisit the Library at a later time to exploretheir own family’s history in our incomparablehistorical and genealogical collections.”All proceeds from the event benefit theLibrary of Virginia Foundation, which supports the Library of Virginia and promotescultural and historical literacy acrossthe commonwealththrough programs foraudiences of all ages.Voorhees Image from Miller &Rhoads departmentstore catalog, Spring1943. Collection ofthe Library of Virginia.Alan M. Voorhees, LVA IN THE NEWSDr. Francis Merrill Foster Sr., who was the database visit www.lva.lib.va.us/whatwehave/Library Benefactor, recipientof the Library of Virginia’s Semper mil/vmd/index.asp .VirginiaSocietyAward in 2004, is featured inDies at 83Dominion’s 2006 “Strong Men and Women: Historian Brent Tarter, the Library ofAlan M. Voorhees, abenefactor of theLibrary of Virginiaand internationallyrecognized transportation expert, died onDecember 18, 2006, atthe Berkeley Hotel inRichmond. Voorheeswas a man of tremendous talent, interests,and generosity. Hisimpact can be seen inthe design of transportation systems from theinterstate highway system to the roadsaround the nation’s capital. He was an avidcollector of historic maps, a lover of nature,and supporter of entrepreneurs, includingthose who developed the electronic cash register and bar-code system. Summit Enterprises,his family business, owns the Berkeley Hotel.The Voorhees family also owns WestmorelandBerry Farm.Voorhees began his career as city planningengineer for the city of Colorado Springs.He became the planning engineer for theAutomobile Safety Foundation (ASF) in1952. Voorhees was widely recognized forthe formulation and application of thequantitative relationship between urbanland use and traffic flow.Throughout his career he was involvedin a number of metropolitan and local transportation planning programs, includingthose for Los Angeles, Boston, St. Louis,Washington, Miami, Seattle, Baltimore,Houston, Detroit, Minneapolis-St. Paul,Toronto, Caracas, London, Melbourne, andSan Paulo.In 1961 he founded the consulting firmof Alan M. Voorhees and Associates. From1977 to 1979 he was dean of the College ofArchitecture, Art, and Urban Sciences at theUniversity of Illinois at Chicago.Voorhees had recently made his collectionavailable for research by placing maps, charts,and atlases at the Library of Virginia, theVirginia Historical Society, the Library ofCongress, and other institutions. In 1998 andagain in 2003, Voorhees donated to the Libraryof Virginia maps that focus on the explorationof the Chesapeake Bay area and the develop see Voorhees, pg. 6ment of Virginia.Excellence in Leadership” curriculum.“Strong Men and Women” is a programsponsored by the Dominion energy companythat provides Virginia youth with positiverole models—African-American men andwomen whose accomplishments and determination demonstrate true excellence inleadership. Foster has dedicated his life toserving the Richmond community and thecommonwealth of Virginia as a caring healthprofessional and civic-minded communityservant. A long-term donor to and supporterof the Library of Virginia, Foster served onthe dedication committee for the opening ofthe Library of Virginia’s new building andwas treasurer and an original member of theBoard of the Virginia Center for the Bookwhen that organization was a program of theLibrary of Virginia.Reference librarian Edwin Ray, compiler ofthe Virginia Military Dead database, was featured in an article in the Richmond TimesDispatch that was picked up by several otherpapers. Ray noticed a discrepancy in the number of Virginians mentioned by theRichmond chapter of the Navy League in a2004 ceremony at the Virginia War Memorialhonoring those killed at Pearl Harbor. Thenumber mentioned was less than the numberlisted in the database. He contacted the leagueand on December 7, 2005, when the namesof the dead were read once again at theVirginia War Memorial ceremony commemorating the Pearl Harbor battle, the names ofthe previously unrecognized soldiers andsailors were read for the first time. For moreinformation about the Virginia Military DeadVirginia’s resident expert on the inaugurationof Virginia governors, was busy answeringquestions about the inauguration of ThomasJefferson as plans moved forward for the inauguration of Governor Timothy Kaine inWilliamsburg. Tarter said that there is no actual proof that Jefferson was even inaugurated, asthe Virginia government did not have a ceremony of any kind back then and the swearingin event would not have been newsworthy.“There is no document that provesJefferson took the oath of office inWilliamsburg in June 1779 or that he took theoath of office in Richmond in 1780 after hewas reelected. Too much of the official recordsof the period were burned in 1781. There isdocumentation showing that Jefferson was ineach town when he was elected governor, andthat he was doing the business of governorthen or very soon thereafter,” said Tarter.The Library Reference Services departmentmade the news in December and January instories about Anne Holton, the wife ofGovernor Timothy Kaine and daughter ofGovernor Linwood Holton. The staff members verified for the media that only one othergovernor’s daughter became the state’s firstlady. Martha Jefferson Randolph, daughter ofThomas Jefferson, the state’s second governor,was the wife of Governor Thomas MannRandolph who served from 1819 to 1822.According to staff research, Holton, wholived in Virginia’s Executive Mansion from1970 to 1974, is the first child resident toreturn to the Mansion as first lady. TheExecutive Mansion had not been built whenThomas Jefferson served as governor.Warner Web Archive AvailableNot only does the end of a gubernatorialadministration precipitate the transfer of anenormous quantity of official paper recordsof an outgoing governor, but it also creates anincreasing need to capture, preserve, andmake available for public use official recordscreated digitally. This includes Web sites.When Governor George Allen left officein 1998, he transferred his Web site to thestate archives. The 100-page color print out ofthe site dated November 17, 1997, is stored inthe archives and is available for public use atthe Library of Virginia.When Governor Jim Gilmore left officein 2002, the Library of Virginia received 11compact discs containing many of the files tothe pages of one version each of his site, TheDigital Dominion, and those of his cabinetsecretaries. These sites have been processedand are available for public use through theLibrary’s online catalog. The contents of thearchived sites are not see Warner, pg. 53

WOMEN WITH DIRTY HANDSArchives ApprenticesMuseums and LibrariesReceive National Honorfor Community ServiceWho makes history and what activities areThe first two groups of students tackledhistorically significant? The answers have “a confused mass of petitions to the Generalchanged through time and so have those Assembly,” and later classes flat-filedwho arrange the documents, answer the ref- Executive Papers and pored through personalerence questions, and write the history property tax books. Despite the hard anditself. Part of the third installment of a year- often-dirty work, the women retained fondlong exhibition exploringmemories of their time inthe archival collections atthe stacks. Julia Spratleythe Library of Virginia,worked as an apprentice in“The Mystery of History:1918–1919, and in 1920Putting It Together” delvesdonated her research oninto the role of women assteamboats to the Archives,archival professionals.enclosing a letter to the stateWomen have workedarchivist. Both Spratley andin Virginia’s state libraryher fellow apprentice,and archives for years—Katherine Watkins, workedKate Pleasants Minor wasas teachers after graduatinghead of the Serials Divisionfrom Westhampton College.in 1905, and Estelle BassBy dirtying their handsworked her way up fromto arrange and describeassistant in the Archivesrecords, these women wereDepartment to assistantdoing important work. Thearchivist and finally tostate archivist reasoned thatassistant state archivist inthe innovative program was1925. In the early 20tha mutually beneficial one,century, female clerksand worked with Maudeworked tirelessly to indexWoodfin, professor of hisand transcribe records pritory at Westhampton, toMorgan P. Robinson was state recruit students. In 1917, hemarily concerning men.Juniors and seniors archivist from 1915 until his death promoted the apprentices inin 1943.Woman’s Work Today; threestudying American historyat nearby Westhampton College served as years later, he boasted in an article that thearchives apprentices in the state library archives served as “Virginia’s Historicalbeginning in 1916. They worked just over Laboratory.” By processing “unworked papers,”two hours a week, without pay, but earned a the apprentices would make materials “acceshistory credit. While only two women par- sible to the modern historian as rapidly asticipated during the first year, 12 enrolled in possible.” And by working with original1917–1918, and 21 signed up in 1920. State records, students learned the basics of thearchivist Morgan P. Robinson insisted on archival trade and acquired “first-handtwo rules only: that the women wear “a full information as to the means and the methodsapron up to the throat, down over the cuffs, of the writing of history.”“One can readily see how advantageousand over the hem of the skirt” (to prevent thecomplaints of parents distressed by how dirty it is,” Robinson explained, “to be able to utilizethe work was), and that each apprentice per- the working of the archives hand-in-handform her own reference work, learning the with the writing of the history of the state.”relevant sources, and problem-solving along—Jennifer Davis McDaid,the way. The state archivist trained women toResearch and Information Servicesbe careful researchers and potential historians, all the while drilling them in the basicsof handling and arranging documents.The Mathews Memorial Library in MathewsCounty, Virginia, was among six libraries andmuseums nationwide awarded the 2005National Award for Museum and LibraryService. The awards were announced onNovember 30, 2005, in Washington, D.C.,by Mary L. Chute, Acting Director, Instituteof Museum and Library Services (IMLS).This is the nation’s highest honor for the outstanding public service provided by theseinstitutions. Each of the institutions received 10,000 and was honored in a ceremony heldJanuary 30, 2006, at the White House inWashington, D.C.“I’m proud to hear that the MathewsMemorial Library has been recognized withthis year’s National Award for LibraryService,” said U.S. Representative Jo Ann S.Davis, who represents Virginia’s FirstCongressional District. “I want to extend mycongratulations to the staff and volunteers atthe Mathews library and recognize their positive contributions to the community. TheMathews library serves as a focal point of thecommunity and a valuable resource to all theresidents of Mathews County.”“The Mathews Memorial Library hasshattered the old mold of service for small,rural libraries,” said Mary Chute. “No longercontent to serve a narrow segment of its community, the public library now partners withthe local schools and historical center on programs that make it a hub of lifelong learningand enrichment. IMLS applauds theMathews Memorial Library for adopting anew vision that gives the little library a big‘can do’ attitude.”For over seven decades, residents ofMathews County have enjoyed the use of apublic library. Today, more than 5,000 ofthe 9,200 people living there have librarycards. The mission of the library is to provide the highest quality library services tofulfill the informational, educational, recreational, and cultural needs of the citizens inthe dynamic and changing community ofMathews County. “We are humbled by thisrecognition,” said Bette Dillehay, librarydirector. “We believe libraries can effectivelyserve as community centers of learning andthat this vision is achievable through partnership and collaboration. Like other rurallibraries throughout the land, the MathewsMemorial Library see Matthews, pg. 7CHECK US OUT ONLINE @ www.lva.lib.va.usFOUNDATION TO Register Now for the 2006 Virginia ForumSUPPORT SMART Shenandoah University’s History and experience. Participate in engaging educaTourism Center—The Knowledge Point— tional sessions on every conceivable topicBEGINNINGSand the Community History Project invite ranging from Colonial Virginia and the CivilThe Virginia Early Childhood Foundation wasan outgrowth of Governor Mark Warner’sEarly Childhood Summit. A summit task forcerecommended the creation of a non-profitfoundation charged with leading an aggressiveagenda to build the state’s infrastructure for aneffective early childhood system.At a meeting of public librarians at theLibrary of Virginia on January 26, 2006,Kathryn V. Glazer, early childhood initiativesdirector for the Virginia Department of SocialStudies, briefed the group on the goals of theFoundation and other issues related to earlychildhood advocacy. Discussion centered onhow to ensure that libraries become strong partners in the efforts of Smart Beginnings. Thegroup decided that efforts already underway toencourage reading by young people should berolled into the Smart Beginnings “Ready forSchool—Ready for Life” program sponsored bythe Virginia Early Childhood Foundation.A key feature of the Virginia EarlyChildhood Foundation’s efforts is www.smartbeginnings.org . The site provides a Webresource for families, early childhood professionals, businesses, and communities. It will bemaintained by the new Foundation and willprovide a forum to evaluate care and services.the public to attend the first-ever VirginiaForum on Virginia history, April 7 and 8,2006, at Shenandoah University inWinchester, Virginia. Warren R. Hofstra, ofShenandoah University, and Brent Tarter, ofthe Library of Virginia, are conference chairs.The Virginia Forum brings historians,geographers, archaeologists, researchers, andwriters together for a discussion about thestories and people that make up Virginia’spast. At the 2006 Virginia Forum more than60 scholars from 49 colleges and universities,libraries, museums, and historical organizations across the United States will continuethe dialogue about Virginia’s rich heritagewith a new conference dedicated to theresearch, interpretation, and presentation ofVirginia history across time.The event will be of interest to students,teachers, scholars, and historical professionalsfrom museums, historical societies, historicsites, and all related fields including publichistory, preservation, geography, literature,and archaeology.Whether you are a historian, teachingprofessional, or history enthusiast, this forumprovides effective tools and techniques forgetting the most out of your own historyWar to politics, reform, and family.A wide choice of sessions will showcasethe latest in research, scholarly thinking, andhistoric resources.Advance registration is 45 beforeMarch 24, 2006. The registration feeincludes all sessions, break refreshments, anda boxed lunch. An optional Friday eveningbanquet at Berryville Avenue Hampton Innis priced separately ( 30). On March 24, theregistration fee become 65 and the optionalbanquet is 35.Students may apply for a limited number of scholarships for attending this forum.Each scholarship covers basic registration feesand assistance with accommodations.And you may also register for optionalacademic track coursework while attendingthe forum to earn graduate or undergraduatecredit and teacher recertification points.Visit www.theknowledgepoint.org forcomplete conference details and to downloada registration form.Matthews has a unique opportunity tobased training in computers, has enabled thelibrary to offer regular training in computerbasics and use of the Internet.“Community support and a strong Friendsgroup, coupled with dedicated staff and volunteers, are the means by which the MathewsMemorial Library is achieving its vision of serving the Mathews community as a center oflearning and community events,” said Dillehay.The IMLS community service awardwas earned by two other libraries, theJohnson County Library (Shawnee Mission,Kansas) and the Saint Paul Public Library(Saint Paul, Minnesota). Three museums alsowere honored: COSI Toledo (Toledo, Ohio),Levine Museum of the New South(Charlotte, North Carolina), and the PrattMuseum (Homer, Alaska).As the primary source of federal fundingfor the nation’s libraries and museums, theInstitute of Museum and Library Services hasa unique vantage point on the vital role theseinstitutions play in American society. TheNational Awards for Museum and LibraryService were created to underscore that role.The winners are as diverse as the culturallandscape of our country: small and large,urban and rural. They have one thing in common: they have each found innovative waysto make serving their community central totheir mission.The Institute of Museum and LibraryServices is an independent federal grantmaking agency dedicated t

Berg (1916–2004), Arlington County, college . Dr. Francis Merrill Foster Sr.,who was the recipient of the Library of Virginia’s Semper . engineer for the city of Colorado Springs. HeV became the planning engineer for the Automobile Safety Fou